Your Business
Has a New Employee.
It Never Stops.
Extolem Pilot is the AI layer that runs inside the tools you already use every day β managing your invoices, campaigns, customers, documents, and inbox automatically, so you can focus on the work only you can do.
The Reality Check
Two Kinds of Businesses
Exist in 2025.
Which One Are You?
AI isn't coming to replace your business β it already replaced the ones that ignored it. The gap between manual operators and AI-powered businesses widens every single week.
β Without Pilot
Stuck in the Grind. Falling Behind.
- Chasing invoices manually β hours lost every week to follow-ups that shouldn't take a human
- Building campaigns from scratch β copy, design, scheduling eating your evenings
- Leads falling through the cracks β no one's tracking who needs a follow-up and when
- Drowning in email β 80% of it is noise you're still reading yourself
- Hiring more people to keep up β payroll grows, margins shrink
- Working 60+ hours a week and feeling like you're going backwards
β With Extolem Pilot
Running Lean. Growing Fast.
- Invoices sent, followed up, and reconciled automatically β zero manual effort
- Campaigns written, designed, and scheduled while you sleep
- Every lead tracked, nurtured, and moved through your pipeline without lifting a finger
- Inbox triaged, summarised, and drafted β you only see what actually matters
- Scale without hiring β one AI layer handles what used to take three people
- Your competitors wonder how you do it. You're asleep by 7pm.
Everything Pilot Does For You
One AI. Five Business Superpowers.
Pilot doesn't replace your tools β it activates them. Everything below runs automatically, inside the apps you're already paying for.
Finance & Invoicing
Pilot manages your money side without you having to touch it. Invoices go out on time, late payers get chased automatically, and your books stay up to date. No more end-of-month scrambles.
Campaigns, Design & Content
Pilot writes your captions, generates your visuals, schedules your posts, and builds your email sequences. You get a full marketing department running at AI speed β no agency, no freelancer, no waiting.
Sales & Customer Management
Every lead captured, every contact updated, every follow-up sent β without you touching a single cell in a spreadsheet. Pilot keeps your pipeline clean and your customers feeling looked after, at any volume.
Documents & Drafting
Proposals, contracts, reports, SOPs β Pilot reads, summarises, and drafts them in your voice. Hand Pilot a 40-page contract and get back a two-paragraph summary in seconds. Ask for a proposal and have a polished draft in minutes.
Email, Calendar, Files & Cross-App Execution
Pilot triages your inbox, drafts your replies, books your meetings, organises your files, and executes tasks across every app in your stack β without you having to jump between 10 tabs. It's the connective tissue your business has been missing. Tell Pilot what you need in plain English. Watch it happen.
Zero Technical Complexity
Up and Running in 48 Hours.
No IT Team Needed.
You don't need to be technical. You don't need to hire a developer. If you can send an email, you can use Extolem Pilot.
Step 1
Connect Your Tools
Authorise Pilot to connect to the apps you already use β Gmail, Stripe, HubSpot, Notion, and 50+ more. Takes under 5 minutes. One-click integrations, no API keys required.
Step 2
Pilot Learns Your Business
In your onboarding call, our team trains Pilot on your workflows, tone of voice, pricing, customers, and preferences. Pilot doesn't just run generic automations β it runs yours.
Step 3
Tasks Run. You Grow.
Pilot starts handling your recurring tasks automatically β every day, every week, in the background. You get a weekly summary of everything it did. You only get involved when something genuinely needs a human.
Lives Inside Your Existing Stack
Works With the Tools
You Already Pay For
No switching platforms. No learning new software. Pilot connects to what you have and makes it work 10x harder.
+ hundreds more via Zapier, Make, and native API integrations
By the Numbers
Saved per month on average across finance, marketing & admin
Of recurring tasks fully automated without human intervention
Average revenue growth in the first 6 months after deploying Pilot
To deploy β from onboarding call to Pilot running live in your stack
The Transformation
Stop Doing These Things Manually.
Every row below is time you get back. Every row below is human error eliminated. Every row below is a task that costs you nothing once Pilot has it.
| Task | β Without Pilot | β With Pilot |
|---|---|---|
| Invoice chasing | Manual emails, awkward calls, forgotten follow-ups | Auto-sent on day 1, 7, and 14. Reconciled instantly. |
| Social media content | Hours writing captions, designing graphics, scheduling posts | Written, designed, and scheduled β 30 days of content in one go. |
| Lead follow-up | Leads go cold because no one remembered to follow up | Every lead gets a personalised follow-up within 5 minutes. |
| Reading long documents | 30 minutes skimming contracts and reports you barely needed | 2-paragraph summary in 8 seconds. Act on the insight. |
| Email inbox | 90 minutes a day reading, sorting, and replying to emails | Triaged, prioritised, and pre-drafted. Review in 15 minutes. |
| Monthly reporting | Half a day pulling data from 6 different places into a spreadsheet | Full P&L, pipeline, and marketing report β generated automatically. |
| Proposal writing | 2 hours per proposal, inconsistent quality, often delayed | Custom proposal drafted in your voice and sent in under 10 minutes. |
| Calendar scheduling | Back-and-forth emails to find a time that works | Pilot reads your calendar and books meetings automatically. |
Real Results. Real Business Owners.
They Were Sceptical Too.
Then Pilot Ran for a Week.
I used to spend every Sunday evening catching up on admin. Invoices, emails, updating the CRM. Pilot does all of that now. My Sundays are mine again. I genuinely cannot believe I ran my business without this for 8 years.
My follow-up game was terrible. Leads would come in and just sit there. Pilot changed everything β every new enquiry gets a personalised response in minutes, and the CRM stays perfect without me touching it. Conversion went up 40% in 6 weeks.
I run a team of 4 and we were considering hiring a 5th just to manage admin. Pilot absorbed all of that work. We didn't hire. Instead we redirected that budget into growth and had our best quarter ever.
Start for Less Than a Part-Time Hire.
Get the Output of a Full Team.
Extolem Pilot replaces hours of daily admin for a fraction of what a single employee costs. Most clients are fully operational within 48 hours of signing up.
Your Competitors Are Already
Running on AI.
Are You?
Every week you wait, you're doing manually what Pilot would do automatically. Every invoice chased by hand. Every campaign written from scratch. Every lead that waited too long for a follow-up. It adds up. It costs you. And it doesn't have to.
No commitment. 30-minute discovery call. We'll show you exactly what Pilot would automate in your business.
