Extolem — AI Solutions
Your Business Never Misses a Call, Lead, or Booking Again
Most businesses lose up to 40% of their inbound leads to missed calls, slow follow-up, and voicemail. Our AI Receptionist answers every call, qualifies every lead, books appointments directly into your calendar, and updates your CRM automatically — 24 hours a day, seven days a week.
The Problem
Leads Are Calling — And Nobody's There to Answer
Every missed call is a lead your competitor picked up. Here is what the silence is costing you.
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After-Hours Calls Go Unanswered
Up to 40% of inbound leads call outside business hours. With no one to answer, they move straight to the next result.
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Slow Follow-Up Destroys Conversion
A lead contacted within five minutes is 21× more likely to convert. Most businesses call back in hours. Some never do.
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Receptionists Are Expensive
A full-time receptionist handles one call at a time, goes home, and costs £25,000–£45,000 per year. You are paying for coverage gaps.
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Your CRM Data Is Always Incomplete
When your team handles calls manually, data entry slips. Leads fall through the cracks and your pipeline numbers lie to you.
The Solution
An AI Receptionist That Never Sleeps, Never Misses, Never Forgets
One system that captures, qualifies, books, and follows up — across every channel, around the clock.
Our AI Receptionist is trained on your business, connected to your calendar and CRM, and deployed across inbound calls, web chat, and SMS. It handles everything a receptionist would — and then keeps going after hours, at weekends, and during your busiest periods without breaking a sweat.
Get Your AI Receptionist LiveWhat You Get
Everything Built Into Your AI Receptionist System
No extras sold separately. No vague retainers. Here is precisely what is built, trained, and managed for you.
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24/7 Inbound Call Handling
Picks up every call any time, greets professionally, qualifies the lead, and moves them forward. No voicemail.
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Live Web Chat and SMS
Engages site visitors instantly and responds to texts — qualifying leads before they bounce.
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Intelligent Lead Qualification
Asks your custom questions, scores leads, and routes high-value prospects for immediate booking.
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Automated Appointment Booking
Reads real-time calendar availability and books directly — zero back-and-forth, zero errors.
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Automated Follow-Up Sequences
Personalised SMS and email follow-ups to leads who did not convert immediately. Autopilot revenue.
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CRM Sync and Contact Updates
Every interaction logged automatically. Pipeline data always complete and current.
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Real-Time Performance Dashboard
Call volumes, quality scores, booking rates, conversion metrics — live, no spreadsheets.
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Custom Knowledge Base
Trained on your services, pricing, objections, and FAQs. Handles common questions on-brand.
Industries
Industries Where Our AI Receptionist Pays for Itself Fast
Any business with inbound calls and appointments can benefit. These industries see the clearest ROI.
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Law Firms
Qualify by case type and urgency, book consultations, and log everything to your practice management system.
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Medical & Dental Clinics
Appointment requests, insurance questions, new patient intake — 24/7, without overloading your staff.
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Home Services
Qualify job type, location, and urgency. Book estimates directly into field staff calendars — nights and weekends included.
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Real Estate Agencies
Capture buyer and seller enquiries, qualify intent, and book viewings without wasting agent phone time.
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Financial Services
Qualify by product type and eligibility, then schedule consultations with the right advisor automatically.
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Gyms & Fitness Studios
Handle pricing questions, trial bookings, and member re-engagement — all automated.
Integrations
Works With the Tools You Already Use
Native integrations with leading calendars, CRMs, and communication platforms. No ripping and replacing your existing tech stack.
Calendars
- Google Calendar
- Outlook Calendar
- Calendly
- Cal.com
CRM
- HubSpot
- Salesforce
- GoHighLevel
- Pipedrive
- Zoho CRM
Communication
- Twilio
- SMS
- Slack
- WhatsApp Business
Automation
- Zapier
- Make
- n8n
Reporting
- Google Sheets
- Looker Studio
- Notion
Payments
- Stripe
Don't see your tool? We connect to hundreds more via Zapier and Make. Confirm your stack during your free growth audit.
The Process
How We Build and Run Your AI Receptionist
From first conversation to live system — every step handled by our team.
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Day 1
Growth Audit
We map your intake process, identify every gap, and design the exact AI system your business needs. Free, no obligation.
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Days 2–7
Build and Train
We build your AI, train it on your business, connect your calendar and CRM, and configure your qualification flows.
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Days 8–12
Test and Approve
Live test calls and chat samples. We refine tone and routing until it sounds exactly right for your brand.
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Day 14+
Go Live and Optimise
We go live across all channels. 48-hour intensive monitoring, then monthly optimisation reviews ongoing.
The Outcomes
What Businesses Gain Within the First 90 Days
Real outcomes from live AI Receptionist deployments. These are outcomes, not projections.
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35 %
More Booked Appointments
Average increase in confirmed bookings within first 30 days.
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100 %
Call Answer Rate
Every inbound call answered, versus 58% industry average.
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3 x
More Leads Qualified Per Hour
Simultaneous call and chat handling far exceeds single receptionist output.
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67 %
Reduction in Pipeline Waste
Better qualification keeps your team focused on real prospects only.
FAQ
Common Questions About Our AI Receptionist
Everything you need to know before getting started. Not answered here? Ask us directly.
Ready to Start?
Stop Losing Leads to Voicemail. Go Live in 14 Days.
Book a free 30-minute growth audit. We will map your current intake process, show you exactly what your AI Receptionist will look and sound like for your business, and give you a clear proposal — no obligation, no pressure, no generic pitch deck.
- No setup fees
- Live in 14 days
- Cancel any time
